2026 Exhibitor Dashboard

The usable space in a standard booth is 10-foot wide x 8-foot deep. If you purchased a larger booth, your usable space is 20-foot wide x 8-foot deep. Space does not include carpeting or electric and must be ordered separately through CCC and the Convention Center.

• (1) 6-foot draped table
• (2) Two chairs
• Waste basket
• 3-foot high side drape
• 8-foot high back drape
• Exhibitor identification sign

Exhibitor Set-up:
Monday, November 2, 6:00 a.m. – 1:00 p.m.

Exhibit Hours:
Monday, November 2, 2:00 p.m. – 6:00 p.m.
Tuesday, November 3, 10:00 a.m. – 2:30 p.m.

**Exhibitor Dismantle:
Tuesday, November 3, 2:30 p.m. – 11:00 p.m.

**Exhibitors MAY NOT begin dismantle prior to 2:30 PM.

Discounted Advanced Ordering Deadline: October 19

As the official IWCS Service Contractor, Capital Convention Contractors has created an Exhibitor Service Manual with all the policies, procedures and regulations associated with exhibiting at IWCS, and is the one stop source for all your booth furniture and logistic needs. Please be sure to read & review the Exhibitor Service Manual in its entirety to avoid any unwanted charges or delays.  

Please allow emails from help@capitalconventions.com to ensure you receive your login information to place orders online and additional important show information.  

Note: electric and Internet orders are handled separately through the Gaylord Palms (see below).

*By default, each 10×10 booth includes a 6 ft draped table, 2 chairs, a waste basket, 3’ high side drape, 8’ high back drape and exhibitor identification sign. Carpet is not included in booth space.

Please make note of the following deadlines:  

Exhibitor-Appointed Non-Official Contractor Authorization (EAC): October 19, 2026

Certificate of Insurance for EAC: October 2, 2026

Advance Warehouse Open for Receiving: October 2 – 26, 2026

Furnishings, Accessories & Carpet Rental Discount Date: October 19, 2026

Custom Signs Discount Date: October 19, 2026

Labor and Sign-Hanging Ordering Closes: October 19, 2026

Capital Online Ordering Closes: October 19, 2026

Advance Warehouse – Last Day of receiving without late penalty: October 26, 2026 

Outbound Carrier Check In: 5:30pm on November 4, 2026

Do Exhibitors Receive Free Forum Registration?

Yes. Exhibitors receive one (1) complimentary Full-Access pass and three (3) complimentary Supplier Exhibition-only passes for a total of four (4) personnel per each 10’x10′ space reservation. The primary contact for each exhibiting company will receive instructions for registering their booth staff in mid-late August. All booth staff must be registered in advance to the event using the unique  Exhibitor Registration website (coming soon).

Where Does the Supplier Exhibition Take Place?

The Supplier Exhibition will be held at the Gaylord Palms Resort & Convention Center, 6000 W. Osceola Parkway, Kissimmee, Florida 34746.

Is There A Host Hotel or Special Rate for IWCS Exhibitors and Attendees?

The IWCS 2026 host hotel is the Gaylord Palms Resort and Conference Center, which is the same venue that the Forum will take place.

The Gaylord Palms is offering a special conference rate to IWCS attendees. This group rate is available for hotel stays October 30 – November 5, subject to availability. Please book by October 9 to receive the group rate. Stays booked after October 9 will be made at the prevailing rates. If you make lodging arrangements over the phone or with a travel agent, please be sure to reference the “IWCS Cable & Connectivity Industry Forum”. Availability is limited—make your reservation early!

Click here to reserve your hotel room(s) online.

Can I Reserve Private Meeting Space?

If you wish to organize private meetings with customers and suppliers, we encourage you to contact the Gaylord Palms Resort & Convention Center to reserve meeting room(s). The designated coordinator is Lina Wassef: Lina.Wassef@gaylordhotels.com.

When is the 2026 Supplier Exhibition Open?

The Supplier Exhibition will be open on Monday, November 2 from 2:00–6:00pm and Tuesday, November 3 from 10:00am–2:30pm. Exhibitor set-up will begin the morning of Monday, November 2. Please note the overall Forum days are Sunday—Wednesday this year (different from recent years). 

Where Can I Find Shipping Labels For Freight and is there an official transportation provider?

Shipping labels and dates of freight acceptance are included in pages 31–32 of Capital Convention Contractors’ Exhibitor Services Manual. CCC has contracted with ABF Freight, ArcBest, as the Official Transportation Provider. More information can be found on page 35 of the Exhibitor Services Manual. Exhibitors are not required to use the official transportation provider.

Where Do I Find My Freight At The Gaylord Palms Venue?

If your packages include completed IWCS shipping labels from the Exhibitor Services Manual, Capital Convention Contractors (CCC) will deliver your freight directly to your booth location prior to the Exhibitor Set Up Hours. CCC will also provide storage of empty packing materials, and return outbound shipments to the loading dock upon completion of the event. If you have trouble finding your materials, Capital Convention Contractors will be on the show floor to assist.

Can I Set Up My Booth Early?

No. Booth set up opens at 6:00 AM on Monday, November 2.

Who is the Official Service Contractor for the IWCS Supplier Exhibition? Can I Use My Own Exhibitor Appointed Contractor for Freight and Labor?

Capital Convention Contractors (CCC) is the Official Service Contractor for IWCS. As the IWCS exclusive provider, CCC has exclusive rights for material handling (including inbound and outbound shipments of exhibit/booth materials), exhibit furniture rentals and labor for booth set-up/dismantle. Exhibitors are strongly advised to use CCC for all the above services. Any exhibitor wishing to use a different contractor than listed above must notify and receive approval by IWCS. Labor is regulated by the local union and outside labor may not be used. Approval of outside contractors is at the discretion of IWCS and CCC. Please refer to page 26 of the Exhibitor Service Manual for more information.

How Do I Sign Up To Conduct A Supplier Spotlight Presentation?

The 2026 Supplier Spotlight Session is now full. If you would like to be added to the wait list, please email Michelle Melsop, IWCS Sr. Operations Manager, at  mmelsop@iwcs.org.

Can I Invite My Customers And Contacts To The Supplier Exhibition?