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Thank You for Participating in the IWCS 2023 Supplier Exhibition

Use this page to find all the resources needed to successfully maintain your Supplier Exhibition booth at the 2023 IWCS Cable & Connectivity Industry Forum. Please email Michelle Melsop at mmelsop@iwcs.org with questions.

Event Portal

When you arrive on site, use the Event Portal (web-based app) for the most up-to-date event information. Quickly access the program, schedule, and Supplier Exhibition floor plan, view announcements, and find more event details on the Portal.

2023 IWCS Event Portal

Supplier Exhibition™ Hours

Monday, September 18 from 2:00 PM – 6:00 PM

  • Set up begins at 8:00 AM on Monday, September 18
  • Refreshments will be served on the show floor from 5:00 – 6:00 pm on September 18

Tuesday, September 19 from 10:00 AM – 6:00 PM

  • Tear down begins after 6:00 PM on Tuesday, September 19
  • Refreshments will be served on the show floor from 4:00 – 6:00 PM on September 19

Supplier Exhibition™ Hours

Monday, September 18 from 2:00 PM – 6:00 PM

  • Set up begins at 8:00 AM on Monday, September 18
  • Refreshments will be served on the show floor from 5:00 – 6:00 pm on September 18

Tuesday, September 19 from 10:00 AM – 6:00 PM

  • Tear down begins after 6:00 PM on Tuesday, September 19
  • Refreshments will be served on the show floor from 4:00 – 6:00 PM on September 19

Supplier Exhibition™ Hours

Monday, September 18 from 2:00 PM – 6:00 PM

  • Set up begins at 8:00 AM on Monday, September 18
  • Refreshments will be served on the show floor from 5:00 – 6:00 pm on September 18

Tuesday, September 19 from 10:00 AM – 6:00 PM

  • Tear down begins after 6:00 PM on Tuesday, September 19
  • Refreshments will be served on the show floor from 4:00 – 6:00 PM on September 19

Supplier Exhibition™ Hours

Monday, September 18 from 2:00 PM – 6:00 PM

  • Set up begins at 8:00 AM on Monday, September 18
  • Refreshments will be served on the show floor from 5:00 – 6:00 pm on September 18

Tuesday, September 19 from 10:00 AM – 6:00 PM

  • Tear down begins after 6:00 PM on Tuesday, September 19
  • Refreshments will be served on the show floor from 4:00 – 6:00 PM on September 19

Supplier Exhibition™ Hours

Monday, September 18 from 2:00 PM – 6:00 PM

  • Set up begins at 8:00 AM on Monday, September 18
  • Refreshments will be served on the show floor from 5:00 – 6:00 pm on September 18

Tuesday, September 19 from 10:00 AM – 6:00 PM

  • Tear down begins after 6:00 PM on Tuesday, September 19
  • Refreshments will be served on the show floor from 4:00 – 6:00 PM on September 19

What is Included in Your Booth:

  • (1) 6 foot draped table
  • (2) Two chairs
  • Waste basket
  • 3’ high side drape
  • 8’ high back drape
  • Exhibitor identification sign

*Additional furniture, carpet, electric and other essential supplies and services are available to order through Capital Convention Contractors and the Gaylord Palms below.

Place Orders with Capital Convention Contractors (CCC)

Place orders for carpet, custom booth designs, furniture, labor, forklifts, and shipping/handling. Orders for these products and services are handled by our dedicated event logistics supplier, Capital Convention Contractors. Please allow emails from help@capitalconventions.com to ensure you receive your login information to place orders online and additional important show information.

Discounted Advanced Ordering Deadline: September 4

The following products and services provided through Capital Convention Contractors, the official IWCS General Service Contractor.

  • Exhibitor Booth Labor
  • Shipping & Material Handling (link to shipping labels)?
  • Furniture and Accessories*
  • Custom Booth Design and Rental
  • Labor (booth installation/dismantle, shrink-wrapping and banding of materials)
  • Booth Carpet Rental*
  • Special Signs & Banners

Note: electric and Internet orders are handled separately through Gaylord Palms (see below).

*By default, each 10×10 booth includes a 6 ft draped table, 2 chairs, a waste basket, 3’ high side drape, 8’ high back drape and exhibitor identification sign. Carpet is not included in booth space.

Place Orders with the Gaylord Palms

Place orders for electricity, internet, food/beverage, floral, and security. Orders for these items are handled by the Gaylord Palms Resort & Convention Center. Please allow emails from GPexhibits@gaylordhotels.com to ensure you receive your login information to place orders online and additional important show information.

Discounted Advanced Ordering Deadline: August 18
Standard Ordering Deadline: September 12

Order the following products and services through Gaylord Palms:

  • Electric*
  • Internet*
  • Catering*
  • Rigging*
  • Security

*Exclusively provided by Gaylord Palms.

Advertise in the Supplier Exhibition™ Directory / Event Program

Deadline: August 7, 2023

Gain premier exposure for your company and encourage event attendees to visit your Supplier Exhibition Booth by advertising in the Final Program + Supplier Exhibition™ Directory. New for 2023, the Final Program and Supplier Exhibition Directory will be combined as a single program made available to all attendees of the Cable & Connectivity Industry Forum. Submit your complementary exhibit description and optional advertising requests to Wire & Cable Technology International before August 7, 2023. The Supplier Exhibition Directory is coordinated and made possible by our publishing partners at Wire & Cable Technology International.

All IWCS 2023 exhibitors will be listed in the directory free-of-charge, and several advertising promotions are offered for purchase; click here for details. The editorial and advertising deadline is August 7: exhibitors should submit an exhibit description, around 200 words plus contact details, or instructions to repeat or modify their 2022 listing to Mike McNulty at mcnulty@wiretech.com. Advertising details can be obtained from Alex Lippincott at alex@wiretech.com and Mike Dies at mike@wiretech.com.

Deadline: August 7, 2023

Submit your information to be included in the Event Program + Supplier Exhibition Directory:

  • Company information (complementary)
  • Exhibit description (complementary)
  • Company logo (paid)
  • Product showcase (paid)
  • Advertisements (paid)
Frequently Asked Questions

Is there a special rate for the Gaylord Palms?

Yes! The IWCS 2023 host hotel is the Gaylord Palms Resort and Conference Center, which is the same venue that the Forum will take place. The Gaylord Palms is offering a special conference rate to IWCS exhibitors and attendees. This group rate is available for hotel stays starting September 15 and ending September 22, subject to availability. If calling the hotel directly, be sure to mention that you are part of the IWCS Conference.

Reserve your hotel room(s) online at https://iwcs.org/2023-hotel.

How do I register my booth staff?

The primary contact for each exhibiting company will receive instructions for registering their booth staff. All booth staff must be registered in advance to the event using the separate Exhibitor Registration website. Additional badges are available for purchase using the General Registration website.

Where can I find Shipping Labels for Freight?

Shipping labels and dates of freight acceptance are included in pages 31–32 of Capital Convention Contractors’ Exhibitor Services Manual.

Where do I find my Freight at the Gaylord Palms Resort & Convention Center?

If your packages include completed IWCS shipping labels from the Exhibitor Services Manual, you can expect to find your materials at your booth location when you arrive to set up your booth. If you have trouble finding your materials, Capital Convention Contractors will be on the show floor to assist.

Can I set up my booth early?

No. Booth set up opens at 6:00 AM on Monday, September 18.

Do Exhibitors Receive free Forum registration?

Yes. Exhibitors receive one (1) complimentary Full-Access pass and three (3) complimentary Supplier Exhibition-only passes for a total of four (4) personnel per each 10’x10′ space reservation. The primary contact for each exhibiting company will receive instructions for registering their booth staff. All booth staff must be registered in advance to the event using the separate Exhibitor Registration website. Additional badges are available for purchase using the General Registration website.

Can I Reserve Private Meeting Space?

If you wish to organize private meetings with customers and suppliers, we encourage you to contact the Gaylord Palms Resort & Convention Center to reserve meeting room(s). The designated coordinator is Bailey Brown: Bailey.Brown@GaylordHotels.com.

Can I invite my customers and contacts to the Supplier Exhibition?

Yes! IWCS encourages you to invite your customers and contacts to visit you at the Supplier Exhibition. Once you register to be an exhibitor, you will receive an email with a unique promotional code that you can use to invite customers to the exhibition free of charge ($125 value). Additionally, IWCS has created promotional graphics and suggested e-mail content for you to use. Click here to access these files. Included in the promotional files is a PDF that allows you to easily upload your logo and fill in your booth number. Then you can save the PDF as a JPG image file to use on social media, your website, and in emails. If you would like any additional graphics or promotional content, please reach out to Becky Dippel, IWCS Marketing Manager, at rdippel@iwcs.org.

How do I sign up to Conduct a Supplier Spotlight Presentation?

The 2023 Supplier Spotlight Session is now full. If you would like to be added to the wait list, please email Michelle Melsop, IWCS Sr. Operations Manager, at mmelsop@iwcs.org.

Where does the Supplier Exhibition take place?

The Supplier Exhibition will be held at the Gaylord Palms Resort & Conference Center. The venue address is 6000 W. Osceola Pkwy, Kissemmee, FL 34746.

How can I sign up for a booth at the 2024 Cable & Connectivity Industry Forum?

Starting at 3:00 PM on Monday, September 18, exhibitors will be able to complete the application to reserve their booth for the 2024 IWCS Cable & Connectivity Industry Forum, taking place Monday, October 14 – Thursday, October 17, 2024 in Providence, Rhode Island, USA. If you have any questions, please speak with IWCS staff when you arrive in Orlando.

I have an additional Question. Who can I ask for help?

For additional assistance, please email Michelle Melsop, IWCS Sr. Operations Manager, at mmelsop@iwcs.org.

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